We're always looking for ways to help make life a little easier for condo boards and homeowner associations.Today, I came across some free templates that might help you to keep your council or board meetings running smoothly.
When board members and residents stay on topic, meetings can run more smoothly, they can be more productive, and they can end a whole lot faster. It may not be glamorous, but a focused agenda can help keep your meeting on track. If you don’t already use an agenda, you should start. If you do have one, but its style isn’t right for you – maybe you’ve never understood the reason it’s laid out the way it is – there are many resources available online.
Keep in mind...some regions may legislate rules about agendas, but even if that's the case, there are so many styles available that you're sure to find something that will suit the needs of your condo board.
Here are three free, easy-to-use templates that you might find helpful:
Basic Condo Board Agenda Template
This template, found at Wikihow, is quite simple to follow. It includes the basic building blocks like attendees, objectives, and schedules. A template like this can help you outline the goals of your meeting and keep you on schedule. The template is quite clear and concise, and it might be a good starting point for any type of meeting.
Wikihow is a good resource to use if you're looking for more insight into building an agenda.
Detailed Condo Board Agenda Template
If you’d prefer something more formal, this detailed template from HOASupport.com might be the tool you're looking for. It’s a single page, but it is very detailed and covers a lot of ground. It also uses Roman Numerals and bullet points; who wouldn't love that!
While you're on the HOASupport.com site, have a look around. You might find all sorts of other forms that could be helpful for your board.
Step-by-Step Condo Board Agenda Template
Do you like fill-in-the-blank templates? Do you like templates that give you a little bit of instruction as you fill them in? If this sounds like you, this sample board agenda from Davis-Stirling may be ideal. It's a fairly simple outline and includes some helpful text to help you plan and run the meeting.
Regardless of the style you choose, having an Agenda template could save you and your board both time and energy - not to mention it could keep your frustration level in check.