Strata AGM Notices, Minutes, and Bylaws: Why Your Website Is the Best Place to Post
For strata councils across British Columbia, managing communication with owners is one of the most important (and most time-consuming) parts of the job. From AGM notices to meeting minutes to bylaws, keeping owners informed is both a legal requirement and a key factor in community trust.
The good news? There’s a simple, secure, and effective way to do it: your condo website.
In this article, we’ll explain why posting your AGM documents and governance records online is not only smart—it may be the single best communication move your strata council can make.
What Strata Corporations Are Required to Share
Under BC’s Strata Property Act, strata corporations must retain and make available a wide range of records, including:
- Annual General Meeting (AGM) notices and agendas
- Minutes of general meetings and council meetings
- Bylaws and rules (including any amendments)
- Resolutions, voting results, and special levy details
- Financial statements and budgets
These documents must be provided upon request to any owner, tenant with written authorization, or authorized agent, typically within 14 days.
Why Relying on Paper or Email Isn’t Enough
Traditionally, strata corporations have delivered AGM notices and meeting minutes via mail or email. But relying solely on physical or inbox-based delivery presents several problems:
- Paper notices get lost or thrown away
- Emails may go to spam or be missed entirely
- No central archive exists for owners to access on their own schedule
- New owners have no easy access to past minutes or current bylaws
This can create unnecessary work for strata councils—and frustration for residents.
Why Your Website Is the Best Place to Post
A well-maintained condo website solves many of these issues. Here's why:
1. Permanent Access to Important Documents
Owners can log in anytime to view current bylaws, minutes, or upcoming AGM notices—without needing to contact the council or property manager.
2. Simple Compliance with the Strata Property Act
Posting documents in a secure owner-only section of your website helps meet the Act’s requirements for timely access and retention.
3. Improved Transparency and Trust
A centralized, transparent system helps reduce misunderstandings and builds trust in council decisions and financial oversight.
4. Time Savings for Council and Management
When owners can find answers on their own, the number of document requests and repeat questions drops dramatically.
5. Convenient for New Owners and Realtors
New buyers or their agents often request bylaws and minutes during a sale. A secure online portal makes it easy to provide up-to-date information.
What to Watch For: Privacy and Access
While websites are incredibly convenient, they must also protect private or sensitive information. Be sure to:
- Use password-protected portals for owner-only content
- Avoid sharing personal information or financial account details publicly
- Only post what you're legally allowed to disclose online
Platforms like eStrata.ca are specifically built with strata governance and BC law in mind, offering customizable access levels and secure document storage.
Make Your Website Work for You
Your condo website is more than a digital bulletin board—it’s a compliance tool, a communication hub, and a timesaver. By regularly posting your AGM notices, minutes, bylaws, and key updates, you’ll simplify your strata council’s workload and improve owner satisfaction at the same time.
Want to make the switch to a secure, strata-ready website?
Contact eStrata to learn how we help BC condo communities communicate smarter—with built-in compliance, owner portals, and hands-off document posting tools.